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1987-07-06
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THE AEIUS GRADEBOOK DISK-MANUAL
(C) Copyright 1987 by Aeius Corporation
All rights reservered
AEIUS CORPORATION
PO BOX 700457
SAN JOSE, CA 95170
(408) 257 0658
1-INTRODUCTION
The Aeius Gradebook program will allow you to spend more time
on teaching and less time on paperwork. We have designed the program
around the features teachers want most, especially ease and speed of
use.
The Aeius Gradebook is distributed as a SHAREWARE program. This
means that you are encouraged to give a copy of the program to other
teachers. If you use the program regularly, you are expected to buy
it. This makes you a registered User and you receive a printed
manual, telephone support, and receive an opportunity to get program
updates. A registration form is contained at the end of this manual.
The registration form can also be printed out on your printer by
typing the command: REGISTER <RETURN> with the Master Disk in your
disk drive. You can purchase Master Disks and printed manuals,
however if you are not a registered user, we will not respond to
requests for technical support or offer program updates.
The program uses a window approach for selecting class or print
options, so that you can make a change on the fly, and immediately
continue with printing or entering grades.
If you momentarily forget how to use the program, a HELP window is
immediately available on the screen to refresh your memory.
You can view grade averages in a window on the screen at any time
for your convenience.
Makeup grades can be found at the touch of a key. Missing grades
can be optionally excused or counted in the grade averages.
You can easily provide weekly or monthly grade reports on a class
or individual student basis, using student names or student codes.
Our customers report that this is a very strong factor in motivating
students to make up missing assignments.
Student rosters can be easily arranged in alphabetical or grade
rank order.
We know that you will enjoy using your Aeius Gradebook program
this year and in the years to come.
Please read this Disk-manual before operating the program. You
can quickly try out the program by reading Section 3 "GETTING
STARTED". Section 4 contains a tutorial which will bring you up to
speed on the operation of the program.
In the event you discover a problem with the program, or if you
want to request improvements to the program, a report form is
provided at the end of the manual for your convenience.
1
2-EQUIPMENT AND SUPPLIES REQUIRED
The Aeius Gradebook program is compatible with the IBM personal
computers including the PCjr, PC, XT, and AT models. The program
also runs on most IBM compatible "Clone" computers. It operates
under MS/PCDOS Version 2.0 or later operating system software.
You will need three double sided, double density, soft sector
diskettes for the Working Disk, the Backup Disk and the Tutorial
Disk. Additional diskettes may be required if you use more than 16
classes. You can also run the program from a hard disk.
A printer is desirable for printing grade averages or grade sheet
reports. Any printer which is compatible with your computer will be
suitable for the Aeius Gradebook. The printouts may take up to 80
columns.
You can operate the Aeius Gradebook, with no loss of capability,
if you do not have a printer. In this case you will have to copy the
reports off the screen by hand.
2
3-GETTING STARTED
You can get the Aeius Gradebook program up and running easily, even
if you are not used to computers. DON'T USE THE MASTER DISK TO RUN
YOUR PROGRAM. Instead, make up a Working Disk, as explained below.
By following the directions in this "GETTING STARTED" section, you
will be trying out your new Aeius Gradebook program in a few minutes.
The procedure for making up a Working Disk, Tutorial Disk, or Backup
Disk is as follows:
1) Boot your computer.
2) Format a blank disk.
3) Make up a Working Disk, Tutorial Disk, or Backup Disk.
The following paragraphs will take you through these procedures
and get you ready to try out the program. In this manual, <return>
means to press the return key.
3.1-Booting The Computer
"Booting" is a procedure which starts up a computer and transfers
the operating system into the computer memory. An "operating system"
is the program which writes characters on the screen, interpets
keystrokes, and operates the disk drives and program memory. To boot
your computer, place a disk containing the DOS (Disk Operating
System) program in drive A:. If the power is off, simply turn the
power on. If the power is already on, simultaneously press the
following three keys:
Alt Ctrl Del
If the power is off, the computer will pause for up to two minutes
and then the disk drive will operate and the operating system will be
transferred to memory. Your may see instructions on the screen
directing you to enter date and time. If so, type in the date and
time in the format shown on the screen (don't type in the name of the
day ie. "Mon").
If you are using a PCjr computer, the monitor may boot up into a
40 column display instead of the 80 column display which the Aeius
Gradebook program requires. A special boot file is provided on the
Master Disk, which automatically switches the PCjr to the 80 column
mode. Instructions for installing this boot file on your Working
Disk are given in section 3.3.
3.2-Formatting A Disk
Each disk has to be "formatted" before it can accept programs or
files. Formatting is accomplished by running the DOS "format"
program. The disk to be formatted can be a new disk or a disk which
has been used before. When the disk is formatted, any data on the
disk is destroyed. The procedure for formatting a disk is as
follows:
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1) Boot your computer using the DOS disk supplied with your
computer.
2) Type the command:
format /s <return>
(type the space between "format" and "/s")
("<return>" means to press the return key.)
3) When the message "Insert new diskette for drive A: and
strike any key when ready" appears on your screen, remove
the DOS disk from drive A: and place a blank disk in drive
A:.
4) Press <return>. The disk drive will operate and the disk
will be formatted.
5) When the message "Format another (Y/N)?" appears on the
screen, press the "n" key.
3.3-Making Up A Working Disk
To copy the Aeius Gradebook program onto the formatted Working
Disk from the Master Disk, insert the Master Disk in drive A:. If
your computer has 2 disk drives, insert the formatted Working Disk in
the right hand drive B:. If your computer has a single disk drive,
you will be instructed on the screen when to replace the Master Disk
with your Working Disk. Now type the command:
makedisk <return>
The "makedisk" command will cause the programs on the Master Disk
to be copied onto your Working Disk. For PCjr users, a modified boot
file can be installed which switches the display from a 40 column
mode to an 80 column mode during boot. To add the 80 column switch
to your boot file, place the Master Disk in drive A: and the Working
Disk in drive B: and type the command:
jr <return>
A modified AUTOEXEC.BAT file will be transferred to your Working
Disk and instructions will appear on your screen explaining the
procedure for copying the program MODE.COM from a DOS disk to your
Working Disk. When the boot file is modified and MODE.COM has been
copied over to your Working Disk, your PCjr will automatically
convert to the 80 column mode when it is booted.
If you wish to remove the requirement to enter the date when
booting the Aeius Gradebook program, place the Master Disk in drive
A: and your Working Disk in drive B: and type the command:
nodate <return>
4
When you have finished making up the Working Disk, place your
Aeius Gradebook Master Disk back in its envelope and store it in a
safe place in a vertical position. Label your Working Disk "Aeius
Working Disk" and add any other identifying information such as "1st
Quarter" etc.
3.4-Making Up A Backup Disk
There are two types of backup. The first type copies files
from the Working Disk to the Backup Disk one file at a time using the
DOS COPY command. If you are using a hard disk, or have two floppy
disk drives, this is the recommended type of backup. However if your
computer has a single floppy drive and no hard disk, the first type
of backup will require that you change disks several times in the
course of backing up. In this case the second type of backup is
recommended. The second type uses the DOS DISKCOPY program so that
the changing of disks is minimized.
To make up a backup disk, first format a blank disk. Next place
the Master Disk in drive A: and the disk which will be the Backup
Disk in drive B:. If your computer has a single disk drive, you will
be instructed by a prompt on the screen when to switch disks. Type
the command:
makeback <return>
The Aeius Gradebook program will be copied onto your Backup Disk.
This disk is used as the Backup Disk for either of the two backup
methods. Label the Backup Disk.
If you want to use the second type of backup (if you have a single
floppy drive and no hard disk), place your Working Disk (Not your
Backup Disk) in drive A: and type the command:
copy back1.bat back.bat <return>
Now place your DOS disk in drive A: and type the command:
copy diskcopy.com b: <return>
The drive will operate and a message will appear telling you to
place the target disk in the drive. Remove the DOS disk and place
your Working Disk (Not Backup Disk) in the drive. Press <return>.
The drive will operate and the DISKCOPY.COM program will be copied to
your Working Disk.
3.5-Making Up A Tutorial Disk
The tutorial included in section 4 is an easy way to become
familiar with the program. To make up a tutorial disk simply make a
copy of your master disk and use that as your tutorial disk. The
copy can be made by placing your DOS disk in drive A: and a blank
disk in drive B:. Then type the command:
diskcopy a: b: <return>
5
A message will appear on the screen telling you to place the
source and target disks in your computer. Place the Aeius Gradebook
Master Disk in drive A: and a blank disk in drive B: and press
<return>. If your computer has a single disk drive, you will be
instructed on the screen when to replace the Master Disk with your
Tutorial Disk. When you are done, label the Tutorial Disk.
3.6-Installing The Aeius Gradebook On A Hard Disk
The Aeius Gradebook Master Disk contains a batch program called
"MAKEHD" which will install the program in a subdirectory on your
hard disk. Most hard disks are designated as drive C:, however if
your system uses a drive designator other than C, a second batch
program "SELHD" allows you to change the hard disk designator to B:,
D:, or E:. If your hard disk is not on drive C: the designator must
be changed before you install the Aeius Gradebook. To designate
drive D: as the hard disk drive, type the command:
SELHD D <Return>
Use your own hard disk designator in place of "D".
The Aeius Gradebook can be installed in one or more hard disk
subdirectories. Each subdirectory will hold up to 16 classes.
Choose a subdirectory name with 8 or less characters such as
SEMESTR2. Then place the Master Disk in drive A: and select drive A:
as the default drive. Be sure that your hard disk path is at the
root directory or at the subdirectory in which you want to install
the new subdirectory. Then type the command:
MAKEHD SEMESTR2 <Return>
Use your own subdirectory name in place of "SEMESTR2". A set of
directions will appear on your screen. You can abort the
installation at this point by pressing "Ctrl" and "C" simultaneously.
Otherwise press <Return> to proceed with the installation.
The tutorial should not be run from your hard disk subdirectory
because it could possibly overwrite your class files and class
directory. To use the tutorial, copy the entire Master Disk to a
second disk as described in Section 3.4, and run the tutorial from
that copy.
3.8-Starting Up the Aeius Gradebook Program
Place the Working Disk containing the Aeius Gradebook program into
disk drive A:. There are three ways to start the program.
1) If the power has not been turned on, turn on the power to
the computer. The computer will boot the DOS operating
system and the Aeius Gradebook program will be started.
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2) If the power is on, simultaneously press the following
three keys:
Cntl Alt Del
See the section "Using The Keyboard" to find the locations
of these keys.
3) If the computer has been previously booted, type the
command:
grd <return>
The disk drive will operate, and depending on which of the above
options you use, you may see a message on the screen directing you to
enter the date. If so, type in the date in the form:
5-1-86
Do not type in the name of the day such as "Mon". A copyright and
shareware notice will appear on the screen. Press the <return> key a
second time, and the first class file will be loaded into the
computer from the disk. If the disk has not been used before, a new
class file will be created. The class file will then appear on the
screen and you can begin typing information into it or you can select
one of the functions.
3.9-Ending The Aeius Gradebook Program
The program starts and ends with the grade sheet. Press the Esc
key repeatedly until all of the function windows have been erased,
and a blinking message "ARE YOU SURE YOU WANT TO QUIT? (Y/N)"
appears in the upper left hand corner of the screen. Press the "Y"
key to quit. The disk drive will operate, the screen will clear, and
a reminder to back up your disk will be written on the screen. The
computer will return to the DOS operating system and will be ready to
run another program.
If you have pressed the Esc key too many times accidentally, you
can press the "N" key to cancel the quit and continue on with the
program.
3.10-Backing Up Your Working Disk
Occasionally a floppy disk develops a bad spot and the disk be-
comes unusable. To prevent loss of weeks of grade entry, you should
back up your Working Disk to a Backup Disk after every grade entry
session. To back up your disk, place the Working Disk in drive A:
and the Backup Disk in drive B: and type the command:
back <return>
If you have a single disk drive, a message will appear on your screen
telling you when to switch disks.
7
4-THE AEIUS GRADEBOOK TUTORIAL
Your Aeius Gradebook Master Disk contains sample gradesheet files
which are used in conjunction with the tutorial instructions in this
section to demonstrate all of the features of the program. To make
up a Tutorial Disk, follow the instructions of Section 3 under the
paragraph "Making Up A Working, Tutorial, or Backup Disk". Mark this
disk "Tutorial". The Tutorial Disk erases the class files after you
have used it, so be sure not to combine the Tutorial Disk and the
Working Disk on one diskette or subdirectory.
To run the tutorial, place the Tutorial Disk in drive A: and type
the command:
tutor<return>
The following paragraphs describe exercises which will quickly
familiarize you with the operation of your Aeius Gradebook program.
When the tutorial is started, several files will be copied into
position on the disk and the program will be started. A copyright
and shareware notice will appear on the screen. Press the <return>
key again. The first sample gradesheet will appear on the screen.
The first column of grades on the sample gradesheet are letter
grades. The second column of grades are "number wrong" grades and
the third column of grades are "number right" grades. Notice the X's
after the 5th name. An X is used to designate an excused grade which
is not included in grade averages. Notice the "*" in the second
column after the 8th name. A star (*) designates a makeup grade,
which can be automatically found and updated at a later date.
4.1-Data Entry and Cursor Control
Notice that the letter A in the grade to the right of the student
"Adam, Dana" has a blinking underline. The blinking underline on the
screen is called the cursor and indicates the location where the next
keystroke will appear. Press the "b" key. The grade A+ will change
to b+, and the cursor will move to the "+".
Now locate the cursor keys. Press the key with the right arrow on
it. The cursor will move one grade to the right to "-1". Press the
down arrow. The cursor will move down one grade to "-0". Press the
up arrow, then the left arrow. The cursor will move up and to the
left, ending up at the "b+" where it started.
Now press the left arrow. The cursor will move to the name "Adam,
Dana". Type "Hall". The name "Adam" is replaced with "Hall". Press
the return key. The cursor will move down to the next student name.
Now press the left arrow cursor key. The cursor will move to the
student number column. Type a space, then type "8". The student
number "2" will be replaced with the number "8". Press the return
key and the cursor will move down to student number "3".
Use the right cursor key and up cursor key to move the cursor to
the upper left grade "b+" where the tutorial started.
To summarize: The cursor can be moved around the screen by
pressing the cursor arrow keys at the right of the keyboard. To
reach the student names and student numbers, just continue to move
the cursor to the left. The cursor always points to the next
character to be typed from the keyboard.
8
4.2-Assignment Entry
Move the cursor to the first grade b+. Then use the up arrow key
to move the cursor up into the assignment area of the screen. The
first row of the assignment contains the assignment date. Type in
the correct date (including spaces) watching the cursor as you type.
The cursor will skip over the slash marks, to reach the next number.
Press the return key marked with a left arrow having a up pointing
tail. The cursor will skip to the second row of the assignment
containing the assignment name. Type "assignment" and 5 spaces.
Press the return key. The cursor will move to the "wt" position.
This area contains the weight of the assignment in the grade average.
The program automatically fills in a default weight of 1.0 when a new
file is created. Type "015". Notice that the cursor skips over the
decimal point to enter a weight of 1.5. Press the return key. The
cursor will skip to the "pts" position. "pts" gives the number of
points in the assignment, and is used to calculate the grade
percentage when the "number wrong" or "number right" is entered as a
grade. The program automatically fills in a default value of "100"
when a new file is created. Type in a pts value of 13 followed by a
space. Then press the return key. The cursor will skip to the next
assignment. Now press the down cursor key followed by the left
cursor key. The cursor moves back to the grade area at the first
grade position.
To summarize: The assignment area of the gradesheet can be reached
by moving the cursor up to the top of the screen. The assignment
contains three lines. The return key moves the cursor from one
assignment zone to the next.
4.3-Class Name Entry
The class name goes in the upper left corner of the grade sheet.
To reach the class name, move the cursor up to the top of the screen
in the assignment area, then move the cursor left until it is located
below the word "CLASS". Now type "class one". Notice that some of
the original name "READING 1B" still remains. To erase the remainder
of the original name, type spaces to the end of the line.
4.4-Correcting Mistakes
Move the cursor down to the the second student number "8" which
you entered earlier. Make an error in the student number by typing
"23". To correct the error, locate the backspace key in the top row
of keys to the right of the "=" key. Press the backspace key. The
cursor will move back to the beginning of the student number. Press
the space bar and "2" to correct the student number.
To summarize: The backspace key will move the cursor back to the
left to allow you to type over a mistake.
9
4.5-Gradesheet Pages
Move the cursor to the far right of the screen with the right
arrow key. Now press the right arrow cursor key once more. Look at
the assignment area at the top of the screen. Notice that the
assignments now start at "2" on the left and end at "4" on the right.
Continue to move the cursor slowly to the right until the number 8
assignment is reached. Notice that the 7th assignment is the last on
the sample grade sheet. The grade sheet contains a maximum of 64
assignments.
Move the cursor back to the first grade column by pressing F3 then
Esc. Now move the cursor down past the 9th name. The first name
will disappear and names 2 through 10 will be displayed on the
screen. Locate the PgDn cursor key. Press this key and the cursor
will move down 9 names at a time. Press the PgDn key repeatedly
until the 25th name appears on the screen. This is the last name in
the sample file. The gradesheet allows for a maximum of 48 student
names.
Press the PgUp key. The cursor will move up 9 names. Return the
cursor to the first name using the PgUp key. Press PgUp again.
Notice that the cursor will not move into the assignment area.
Press the End key. The cursor will move 3 assignments to the
right. Press the Home key. The cursor will move 3 assignments to
the left.
To summarize: The gradesheet is organized in pages of three
assignments across and nine students down. The PgUp, PgDn, End, and
Home keys can be used to move the cursor a page length at a time.
These keys are restricted to moving the cursor in the grades area of
the gradesheet. To reach the class name, student names, and the
assignment area of the gradesheet, the cursor arrow keys must be
used.
4.6-Let's Try The Functions
Locate the function keys marked F1 through F10. These keys select
special functions such as changing grade sheets or printing. Lets
try them to see what happens.
Press F1. F1 puts a HELP window up on the screen. Press the
space bar to get another page of HELP. Press the Esc key in the top
row of keys. The HELP window will disappear and you will be back at
the grade sheet again. Press F3. The Class Select Directory window
will appear on the screen. Now press F1 again. The HELP window will
appear over the Class Select Directory window. The HELP information
now refers to file selection. Press Esc. The HELP window will be
overlaid, putting you back in the Class Select Directory window. We
will delay using the Class Select Directory window until a later
paragraph. Press Esc again to return to the grade sheet.
Press F5. The grade sheet will be reorganized in a compressed
format with the student name and the assignments eliminated from the
display. Press the End key and notice that the cursor moves 12
grades to the right. Press the Home key and the cursor moves back 12
grades to the left. The compressed screen can be used to move
quickly to the assignment you wish to start at. Press F5 again to
return to the normal format.
10
Press F7. The grade average window will appear giving the average
for each student in percentage and letter grade. Notice that the
average for the third student is "ERR". This means that one of the
grades for this student was incorrectly entered. The grade in error
will be found under the 6th assignment and can be corrected later.
Press the PgDn cursor key. The averages of the next 9 students will
be displayed. Press the PgUp cursor key. The averages of the first
9 students will be displayed again. Press Esc to return to the grade
sheet. Move the cursor to the 6th assignment for the third student
and correct the grade at that position. Press F7 to confirm that the
grade in error has been corrected. Press Esc. Return the cursor to
the first name and first assignment position using the Home and PgUp
keys.
Press F8. The student names will be replaced by student codes.
The word "CODES" will appear highlighted above the student names.
Coded names can be used to post grades when you want to maintain
anonymity. Press F8 again to return to the student names.
Press F9. The cursor will jump to the next grade with a star (*).
Press F9 repeatedly until you reach the last grade on the gradesheet.
If you enter a grade with a star in the first position, the grade can
be quickly reached with the F9 key. This feature is used to record
grades which are late or which have been resubmitted as makeup. When
the makeup is complete, the F9 key can be used to quickly find and
update the grade. A makeup grade is averaged in the same way any
other grade is averaged. A blank grade is interpeted as a grade of
0%. The excused grade (x) can be used in combination with a star, or
by itself, to eliminate that grade from the average.
4.7-Setting Grade Equivalents
The Aeius Gradebook program provides maximum flexibility for
setting the correspondence between letter grades and their percentage
equivalents. A set of equivalents for all classes on the disk is
provided with the program, called STANDARD EQUIVALENTS. You can set
your own customized equivalents for all classes on the disk, called
CUSTOMIZED EQUIVALENTS FOR THE DISK. You can set your own customized
equivalents for a single class on the disk, called CUSTOMIZED
EQUIVALENTS FOR CLASS. The equivalents for a given class can be
changed from one of the three options to another at any time. For
example, if you have set up grade equivalents for the disk and then
set up special grade equivalents for the first class on the disk, the
program allows you to easily switch back and forth between the two
sets of equivalents. This would allow you to average grades for a
given class against a standard table of equivalents or to average
grades on a curve using a second set of equivalents. Initially, when
you make up a new working disk, the grade equivalents are set to the
STANDARD EQUIVALENTS.
4.8-Grade Equivalents For The Disk
Now continue with the tutorial by pressing F2. A utility menu
will appear on your screen with the first line, SELECT STANDARD
EQUIVALENTS FOR DISK highlighted. Press <return>. The prompt
STANDARD EQUIVALENTS will be highlighted near the bottom of the
11
screen. Press F2 again to get the utility menu. Use the down cursor
key to move the highlight down to the second line: SET/SELECT
CUSTOMIZED EQUIVALENTS FOR DISK. Press <return>. A new menu will be
overlaid on the screen with the first line ENTER LETTER TO PERCENT
EQUIVALENTS highlighted. The prompt CUSTOMIZED EQUIVALENTS FOR DISK
will be highlighted on the screen. Press Esc. We will press
<return> later in the tutorial to practice changing the grade
equivalents. Move the highlight up to SELECT STANDARD EQUIVALENTS
FOR DISK and press <return>. The prompt STANDARD EQUIVALENTS will
again be highlighted.
To summarize: Either standard or customized equivalents can be
selected for use with all classes on your working disk.
Press F2 again and move the highlight to the second row SET/SELECT
CUSTOMIZED EQUIVALENTS FOR DISK. Press <return>. The second window
with ENTER LETTER TO PERCENT EQUIVALENTS highlighted will appear and
the prompt CUSTOMIZED GRADE EQUIVALENTS FOR DISK will appear. Press
<return>. A table of letter to percent equivalents will appear on
the screen with the cursor to the left of the percentage "89". Type
the number "90", then a space. Press the down cursor key. The new
percent equivalent of 90% will appear for A+ and the cursor moves to
the second row. The "90" is not lined up with the rest of the
numbers in the percentage column, but the program will recognize the
percent equivalent as 90% regardless of how it appears on the screen.
Type a space and "96" in the second row. Whoops! It should have been
"86". To correct this mistake, press the backspace key to move the
cursor back under the "9". Then type "8" to get the correct
percentage 86%. Use the up arrow cursor key to move the cursor back
up to the first row. Press <return> to save the new letter to
percent table. When you end the Aeius Gradebook program the new
table will be saved on your disk so the program will be ready to use
your customized equivalents for the disk at the next session. Press
F2 again and then <return> to get to the second window. Move the
highlight down to ENTER PERCENT TO LETTER EQUIVALENTS and press
return. A window appears, containing the table of percent to letter
equivalents. In this case there is a high and low range of
percentage values which correspond to a single letter grade. (These
tutorial tables are chosen for demonstration purposes only. Normally
the highest equivalent would go to 100%.) Move the cursor down to
the third row. Type "82" and a space, then move the cursor down one
row. Notice that the value in the low percent column automatically
changes to 83%. Press Esc. The new table will not be saved unless
<return> is pressed in the previous line. Press Esc twice to erase
the utility windows.
To summarize: The letter to percent equivalents and the percent to
letter equivalents , for all classes on a disk, can be set to your
own standards. When you change one table, a blinking prompt reminds
you to change the other table.
4.9-Grade Equivalents For A Single Class
Press F2 again. Move the cursor down to the fourth line,
SET/SELECT CUSTOMIZED EQUIVALENTS FOR CLASS, and press return. When
the next window appears, move the highlight up to the first line, and
press <return> again. A table of letter to percent equivalents will
12
appear on the screen. Let's stop a moment to review why we have
two equivalent tables and what they are used for. The LETTER TO
PERCENT table is used to convert letter grades to percent values so
that a percentage average of a student's grades can be computed.
Once the percent average is computed, a second table is needed to
convert the average percent grade back to a letter. The PERCENT TO
LETTER table does this by assigning a percentage range to each letter
grade. Since we practiced changing the tables in the preceding
paragraphs, we won't repeat the exercise. Press <return> to return
to the grade sheet. The prompt USING CUSTOMIZED GRADE EQUIVALENTS
FOR CLASS will appear on the screen to remind you which equivalents
are being used for averaging. Press F7 to see the customized
averages for this class. Press F2 and move the highlight to the
second line SET/SELECT CUSTOMIZED EQUIVALENTS FOR DISK and press
<return>. A prompt YOU MUST RETURN TO DISK EQUIV FIRST will flash on
the screen, to tell you that you cannot select disk equivalents while
class equivalents are selected. Press F2 and move the highlight to
the third line RETURN TO DISK EQUIVALENTS FOR THIS CLASS and press
<return>. The prompt STANDARD EQUIVALENTS or CUSTOMIZED EQUIVALENTS
FOR DISK will appear on the screen to show that the customized
equivalents for this class are no longer in use. Press F7 and a new
set of averages will appear using the disk letter grade to percent
equivalents. Press Esc to return to the grade sheet.
To Summarize: You can switch between customized equivalents for a
particular class and standard or customized equivalents for the disk
easily. Normally most teachers would use a single set of letter to
percent equivalents for all of their classes, but the program
provides the extra flexibility of selecting special equivalents for
any particular class.
4.10-Selecting Class Files With F3
Use the PgUp and PgDn and Home keys to return the cursor to the
first grade position.
Press F3. The Class Select Directory window will appear on the
screen which contains the names of the first 8 class files. Only
the first two class files are used on the Tutorial Disk. Press
the down cursor key. The second class will be highlighted. Press
<return>. The disk will operate and the class file on the screen
will be replaced with the second class file. Move the cursor to the
class name position in the upper left corner of the screen and type
in "class 2". Press F3. The class select window will appear with
the new "class 2" name appearing in the second position. Use the
down cursor key to move the highlight to position 9. Class numbers 9
thru 16 will appear in the window. Move the highlight back up to the
8th class with the up cursor key. The first eight classes will
appear in the window. Move the highlight up to the first class and
press <return>. The "class 2" file will be saved on disk and the
first class file will be read into the computer and displayed on the
screen.
Press F7. The grade average window will appear on the screen.
Press F3. The Class Select Directory window will appear next to the
average window. Move the highlight down to the second class and
press <return>. The "class 2" file will be retrieved from the disk
13
and the average window will display the averages of "class 2".
Reselect the first class by using the F3 window as described above.
Press the Esc key to erase the average window.
To summarize: The F3 function key allows you to change class files
at any time, even when you are using another function such as
averaging. The currently active class is displayed in the Class
Select Directory window in highlight. The cursor keys are used to
move the highlight to the next class to be selected. The <return>
key causes the previous class to be saved on disk, and the newly
selected class to be retrieved from disk and displayed along with the
function window which was being used.
4.11-Printing With F4
If your computer does not have a printer you will not be able to
use this section of the tutorial.
Using F3, select the first gradesheet. Make sure that your
printer is on line and that the paper is positioned at the top of the
page. Press F4. The printing menu will appear in a window. The
first row should be highlighted. If not, move the highlight up to
the first row with the up cursor key so that PRINT CLASS AVERAGES is
highlighted. Press <return>. The averages and grades for the first
class will be printed. Notice that a blinking prompt notifies you
which term is being averaged. In this case all grades are averaged,
since we didn't select a term. Move the highlight down to the last
row FEED A BLANK PAGE and press <return>. A blank page will be fed
through the printer. Move the highlight up to the second row PRINT
ALL CLASS AVERAGES and press return. The program will automatically
get each of the classes on the disk and print all averages.
In summary: The program will print the averages and grades for all
students in a single class or for all classes on the disk.
Press F4 and move the highlight down to the third row PRINT GRADE
SHEET and press <return>. A message "Print grade sheet starting with
assignment 1" will be displayed with the cursor at the space just
before "1". Press the space bar then "7" to tell the program to
begin printing grades at the 7th assignment, then press <return>. A
message on the screen tells you that printing is in process.
When the grade sheet printing is complete, press F8 to display the
student codes. Press F4 and move the highlight down to PRINT GRADE
POSTING and press <return>. Press <return> again to select the
printing to start with assignment 1. All assignments will be printed
on the first page and a compressed summary of grades will be printed
on the following pages. Press F8 again to return to the student
names. Print the grade posting again. Now the student names will be
abbreviated to 12 characters in the printout. You may want to use F2
to sort the roster in grade rank order, and erase student numbers,
and use student codes for this printout, to provide anonymity.
In summary: The program will print all grades in a class in normal
or posting format. The early assignments can be optionally skipped
to save paper.
Press F4 and move the highlight down to the fifth row PRINT THE
STUDENTS GRADES. Press <return>. The first student name will appear
in a window. Press the down cursor key to display the second student
name in the window and press <return>. The grades, percent average,
and letter average will be printed. Press Esc, then move the
highlight down to the sixth row PRINT ALL STUDENTS GRADES, but don't
14
press return yet. We are going to print 3 or 4 student averages
and then abort the printouts to avoid printing the averages for all
25 students. Now press <return>. The program will begin printing
each student's grades and averages in turn. The name of the student
being printed will be displayed on the screen. When the third
student comes up on the screen, press the Esc key to abort printing.
Depending on when you pressed Esc, the printing will stop at the 3rd
or 4th student. When you have completed printing, press Esc to erase
the print window from the screen.
In summary: An individual student's grades and averages can be
printed. The individual averages of all students in the class can
also be printed in one selection.
Press F4 and move the cursor down to the 7th line "PRINT REPORT
CARD". Press <return>. The computer will read all the class files
on the disk and sort the student names and corresponding grades. A
window will display a student name. Use the down arrow key until the
5th student is displayed in the window and then press <return>. A
report card for the selected student will be printed.
Selecting PRINT ALL REPORT CARDS will cause a report card to be
printed for all students in the class.
4.12-Selecting A School Term With F6
Press F3 and select the second class. The Aeius Gradebook program
has the capability to handle multiple terms (semesters, quarters,
months, etc.) in a single grade sheet. The end of a term is
signified by a star in the first character of the assignment name.
The tutorial grade sheet has divided the grade sheet into two
monthly terms. To view the end of the first term, use the End key to
move out to the 12th assignment. Notice that the the 12th assignment
name begins with a star. The program automatically fills all the
grades with "X's" so the column will be ignored in the averages. Now
press F6. A window will appear which will allow you to select the
term to be averaged. The blinking cursor will appear after the
prompt ENTER NUMBER 1 TO 9 TO SELECT TERM. Type a "2" to select the
second term, then press <return>. Press F7 to view the averages for
the second term. Press F6 again, then press <return> without
entering a term number. Press F7 to view the averages. The averages
for all grades on the grade sheet are displayed if a term number is
not selected. The selected term is used by the program until it is
changed. Both displayed and printed averages use the term number
selection. A blinking prompt always tells you which grades are being
averaged.
To summarize: A school year consisting of multiple school terms
can be handled on a single grade sheet. F6 allows you to average the
grades in any term or for all terms in combination.
4.13-Other Utilities Under F2
Press F2 to display the Utilities window. We previously used the
Utilities window to change grade equivalents, now we will explore
some utilities which will make it easier for you to set up new grade
sheets at the beginning of a term. Move the highlight down to "FILL
IN STUDENT NUMBERS" using the down cursor key. Press the return key.
15
A window will be overlaid on the screen with the upper prompt
"First student number is 1" and the lower prompt "Number of students
is 1". The cursor will be on the first line in front of the "1".
Type in "50" and press the return key. The cursor will skip to the
second line in front of the "1". Type in "25" and press the return
key. The student numbers will be redisplayed from 50 to 75. This
utility is provided for convenience of making up new class rosters.
It can also be used to remove student numbers when using the grade
posting printout by filling in student numbers from 1 to 1.
Press F2 and move the cursor down to the 6th line "INSERT NEW
STUDENT" and press the return key. The prompts "MOVE CURSOR TO NAME
POSITION" and "THEN PRESS <RETURN>" will appear on the screen and the
cursor will be positioned to the left of the first student number.
Move the cursor down to the fifth student number. Then press the
return key. The remaining student names and grades will be moved
down one position and the dummy number "99" will appear in the fifth
position along with a blank name and grade row. A new student name
could be entered at this time or the students could be renumbered
using the preceding utility, if you desire.
Press F2 and move the cursor down to the 7th line "DELETE STUDENT"
and press the return key. The same prompts as above will appear on
the screen and the cursor will be positioned to the left of the fifth
student number. Move the cursor up to the fourth student. Press the
return key. The fourth student will be removed from the roster along
with the corresponding grades. The remaining student names and
grades will be moved up one position.
Press F2 and move the cursor down to the bottom line "SORT
STUDENTS BY GRADE RANK ORDER". The student names will be rearranged
in grade rank order. Press F7 to verify the grade rank order. Press
F2 and move the cursor up to the 9th line "SORT STUDENTS IN
ALPHABETICAL ORDER". The student roster will be rearranged in
alphabetical order.
Press F2 and move the cursor down to the 8th line "ERASE
ASSIGNMENTS & GRADES, SAVE NAMES". Press the return key. When the
prompt "DO YOU WANT TO ERASE THIS CLASS? (y/n)" appears, press the
"y" key. All assignments and grades will be erased. Notice that all
assignment "wt" are set to 1.0 and all assignment "pts" are set to
100. This utility is handy for starting a new school term without
having to retype the student names.
4.14-Quitting The Aeius Gradebook Program
When you have completed your Aeius Gradebook session, press the
Esc key repeatedly until all windows have been erased. Then press
the Esc key once more. A blinking message will appear in the upper
left hand corner of the screen "DO YOU REALLY WANT TO QUIT? (Y/N)."
Press the "Y" key. The disk drive will operate to save the grade
sheet you were working on, then the screen will clear and a message
will appear reminding you to back up your Working Disk.
16
4.15-Duplicating Class Files
A special program has been included on the Master Disk to set up
new class files at the beginning of a new term. This program runs
under the DOS operating system so you must exit from the Aeius
Gradebook program before using it. To duplicate class 1 to class 2,
type the command:
dup 1 2 <return>
To duplicate class 11 to class 3, type the command:
dup 1 2 <return>
17
AEIUS GRADEBOOK REGISTRATION FORM
If you use the program regularly, you are expected to register.
When you register as an Aeius Gradebook User, we will send you a
printed 50 page manual and the latest program disk, place you on the
mailing list for future updates, and provide you with telephone
support. You can register by mail or by phone.
The Aeius Gradebook handles 16 classes of 48 students with 64
grades per student. The Aeius Lecturegrade handles 8 classes of 200
students with 30 grades per student.
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or ( )Aeius Lecturegrade (8 classes of 200 students, 30 grades)
or both ( )
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We have tested the Aeius Gradebook program carefully, but in a
program this complex you may have discovered a "bug" that we missed.
We would appreciate it if you would report any problems you may
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